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Clerk Office Staff

Karen L. McArthur - Deputy Clerk and the Elections Coordinator.  if you have any questions concerning elections of daily operations, she is always happy to share a story and a laugh!

Susan Chesnutt - Bookkeeper.  Sue processes all invoices for payment, handles posting of cash receipts taken in by the Treasurer's office, inputs and amends all budgets, keeps files for Seymour Lake Cemetery updated and does the monthly bank balancing for 25 plus accounts.  Sue is always happy to help anyone out!

Lisa LemMon - Administrative Assistant/Human Resource Coordinator, LIsa is a graduate of Brandon High School and comes with several years of experience in the Ortonville area, but most of all, Customer Service.  Stop by and introduce yourself to Lisa anytime and make her day!

Duties of the Clerk's Office

Statutory Duties

  • Maintains custody of all township records.
  • Records and maintains township meeting minutes, posts all meeting notices.
  • Keeps township book of oaths and administers oaths.
  • Keeps township ordinance books.
  • Maintains general ledger.
  • Prepares warrants for township checks and signs all checks.
  • Prepares financial statements.
  • Delivers tax certificates to supervisor prior to September 30.
  • Approves the hiring of certain staff.
  • Approves contracts.
  • Serves on assigned committees.

 

Administers all Elections

  • Plans, organizes, and oversees election activities.
  • Keeps voter registration files and conducts elections.
  • Makes address and names changes to current voters.
  • Cancels voters when they moved or become deceased.
  • Issues voter ID cards to all voters.
  • Maintains Voter Master Cards with signatures of all registered voters.
  • Updates voter history for all voters after each election.
  • Processes absentee ballots.
  • Prepares voting devices.
  • Supply precincts with necessary supplies for election day.
  • Proofs ballots.
  • Coordination of facilities for polling locations.
  • Trains Election Inspectors.
  • Issues, Validates, and certifying petitions for local candidates and issues.
  • Relocates precincts boundaries.

 

Non Statutory Duties

  • Administers the Community Development Block Grant programs.
  • Oversees the Edna Burton Senior Center and the SMART Vehicle Program, and the Senior Center Activity newsletter - Late Bloomers.
  • Administers liquor license permit applications.
  • Administers solicitation permit program.
  • Administers payroll, insurance, and all human resources.
  • Answers the general township telephone lines.
  • Notary Public.

 

Cemetery Administration

  • Prepares and maintains records.
  • Manages the sale of lots.
  • Prepares lot deeds.
  • Prepares legal documents for transfer of burial rights and other documents related to cemetery operations.
  • Maintains the cemeteries grounds.

 

Solicitor Information

Please be aware that under the U.S. Constitution, the Township cannot prohibit door-to-door solicitation but we can and do attempt to regulate such activity.  The Township’s solicitation Ordinance, previously upheld by federal court, requires a permit from the Township Clerk (which the solicitor must carry) and restricts solicitation hours from 9:00 a.m.  –  7:00 p.m. any day.  Homeowners not wanting solicitors may post a sticker or notice on their door, “Private Property – NO SOLICITORS.”  Stickers are available at most hardware stores. 

You may have your phone number listed on the national "Do Not Call" registry that will render the line off-limits to telemarketers.  Simply call 888-382-1222 or register online.  Violators face fines up to $11,000.00.